Although it is possible to delete intern records, many centers choose to retain intern records and deactivate them instead. Titanium offers two options for deactivating interns, one for individual interns and one to purge (shred) inactive intern files, in accordance with applicable laws.
Note that deleting, deactivating or purging intern records will not change the Titanium user. It will only affect the supervision record/files associated with the intern. To make a change to Titanium users, click on the Users and Schedules tab in system settings.
What would you like to do?
1. From the calendar screen, click Open > Interns.
2. Double click on the desired intern.
3. Click Edit on the menu bar.
4. Uncheck the Active box.
5. Click the Security tab.
6. Click to uncheck each user assigned to the intern.
7. Click Ok.
8. Click Save.
9. Click Exit.
Before purging inactive records, it is strongly recommended that you have your IT group make a backup of your Titanium database. This backup can be restored if you delete records in error. To electronically delete or "shred" intern records:
1. From the calendar screen, click Settings > System Settings.
2. Click the Security Tab > Permanently delete records with no recent activity button.
3. Choose Interns.
4. On the pop-up window, click the pull down arrow to choose a date. (Note: Titanium will not delete records less than 5 years old. You should only delete records in accordance with your institution's policies and the laws of your state/country.)
5. Click the Find button.
5. Select the records to delete by clicking in the check boxes in the Selected column, or clicking the Select All button.
6. Click Delete Selected button.
7. Click Yes to confirm.
8. Close the pop-up window.
9. Click OK.
